Repositories and preservation cluster session 2006-03-27

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Repositories and preservation cluster session 2006-03-28

The first meeting of the cluster group will take place at the Second Digital Repositories Programme meeting on 27-28 March 2006 at the Warwick Hilton Hotel. The preservation cluster meeting is scheduled for the second day (Tuesday 28th, a.m.).

An agenda and plan for the cluster meeting is now available below.

The structure for the cluster meetings as proposed by the JISC organisers:

  • Part 1: (c. 2h)
    • Input from speakers and identification of main issues
    • Working from briefing papers circulated beforehand, to include project summaries, suggestions for main issues / difficult / overlapping areas
  • Part 2: (c. 1h)
    • plan areas for communication / coordination, plan with actions, **produce ppt for feedback session

As background to the meeting projects were invited to nominate a speaker, with an indication of topics they want to speak about. Projects also told us about their preservation interests and added topics they wish to hear about at the meeting.

Projects and preservation interests

Note. This is not a general project description, which is elsewhere in the Wiki (for DR projects) and can be linked here. This should briefly describe the preservation interests and concerns of the project, with keywords as appropriate. These are the entries recorded so far.

  • Preserv: enhancing the collection and development of data to assist the preservation process for materials deposited in EPrints-based IRs, and developing a dissemination mechanism to interface to a range of service-based preservation models.
    Keywords: OAIS models, preservation business models, preservation metadata, preservation planning, Eprints [Preserv Web site]
  • Repository Bridge: export of digital materials to archival repository. As the exporting institution, our interest is mainly in ensuring there is sufficient preservation metadata in the exported package.
    Keywords: preservation metadata, interoperability, METS, MODS, DSpace, Fedora
    [Repository Bridge Web site]
  • Paradigm: a practical exploration of the long-term issues of how to collect, manage, preserve, & provide access to digital archives by using the private papers of today‚Äôs politicians as a testbed.
    Keywords: preservation metadata, preservation tools, preservation strategies, secure access, Open Source, Open Standards, PREMIS, METS, MODS, Fedora, DSpace
    [Paradigm Web site]


Tuesday 28th March

Rather than just focussing on projects, we've broken down part 1 of the session according a content-service provider preservation model. Each project in the cluster is included in the programme. (Also indicated, for information, are the respective JISC programme areas projects are involved with, and how projects might fit in the model.) Part 2 of the meeting will look at organisational issues for the cluster going forward.

Part 1 0915-1045

Objective: to identify synergies and gaps between activities within/beyond programme, and identify clear areas where coordination / collaboration would be useful, or where additional work could be valuable.

0915-0920 Introduction (Steve Hitchcock)

0920-0930 Digital Preservation in the Digital Repositories Programme Phase Two (Helen Hockx-Yu)

0930-0950 Content providers (5 mins per project speaker)
MIDESS Repositories, content provider, images (Steve Charles)
SPECTRa Repositories, content provider, e-science data (Alan Tonge)
Paradigm Preservation, service provider, content provider, personal papers (Renhart Gittens)

0950-1015 Service providers (5 mins per project speaker)
SHERPA DP Preservation, service provider, (through partners, content provider, e.g. open access papers, see SHERPA Plus) (Gareth Knight)
Repository Bridge Repositories, service provider, content provider, theses (Jon Bell)
Preserv Preservation, IR software developer (through partners, service provider, content provider, research outputs) (Jessie Hey)

1015-1030 Support (5 mins per project speaker)
SHERPA Plus Repositories, national support for repositories, content providers (see SHERPA DP) (Bill Hubbard)
Digital Curation Centre Preservation, national focus and support for digital data curation (Joy Davidson)

1030-1045 Summary

Important note to presenters: each presentation in part 1 is very short, and it's vital we keep to time. Noting the objective above, your talk should aim to raise issues and put some (project) background and context to those issues. It's not about projects, or instructing people about different topics. Please keep presentational materials to a minimum, say 1-2 slides for key points, or perhaps even none at all if possible.

Part 2 1130-1230

Objective: to make plans for working together (summarised on a ppt for presentation to the plenary session)

1) What are the common themes, approaches or challenges that concern projects? See questions/challenges below. Other suggestions?

2) How can projects collaborate to share ideas (meetings? exchange of draft documents? peer evaluation? other?)

3) What partnerships and collaborative efforts can be identified for future funding rounds?

4) What guidance/support do new projects require from existing organisations, such as the DCC, or larger repositories?

5) How can the preservation cluster assist projects in project work and encourage uptake?


Questions and challenges for discussion.


- How do we ensure interoperability between content providers (e.g. IRs) and preservation services? [SHERPA DP]

- How does our approach tie in with general question of infrastructure integration? [Repository Bridge]

- How do we build on and integrate the work of others rather than re-inventing the wheel [PARADIGM].

- How can we best identify, promote and collaborate in the research and development activity being carried out by other JISC programme projects and other projects (e.g., in the data and eScience communities, JISC core middleware projects)? [DCC]

- Should the various JISC-funded projects start to look into assigning 'bricks' (from the JISC/DEST e-Framework model) to the various services we are developing? [DCC]

- Is there a need for an audit and certification framework for digital repositories in the UK? If so, what characteristics would an accredited certifying body be required to have? [DCC]

Information Management

- Is there a consensus about which of the two packaging standards (METS or DIDL) should be adopted by the IR community committed to preservation?

- What is the most appropriate metadata for sound, image and video collections? [MIDESS]

- What are the Digital preservation requirements for digital image collections?[MIDESS]

- Developing ingest workflows for complex collections of objects - many repositories deal only with a handful of object types and we need to deal with whatever we find on an individual's computer AND maintain the contextual relationships between objects AND do it as efficiently as possible [PARADIGM].


- How do we create an atmosphere of trust with private individuals to enable the preservation of sensitive materials over decades? [PARADIGM]

Expected Attendees

Julie Allinson
Sheila Anderson
Phil Barker
Jonathan Bell
Steve Charles
Simon Coles
Joy Davidson
Renhart Gittens
Peter Hartley
Helen Hayes
Jessie Hey
Steve Hitchcock
Helen Hockx-Yu
Bill Hubbard
Philip Hunter
Linda Kerr
Gareth Knight
Clifford Lynch
Brian Matthews
Christopher Pressler
R. John Robertson
Chris Rusbridge
Alan Tonge
Donald Waters
David White
Hywel Williams

Report and presentation

Repositories and preservation cluster session 2006-03-28 report

Repositories and preservation.ppt