RSLP Collection Description
Notes of the ISAD(G) breakout group at the
second RSLP collection description concertation day
These notes reflect the main points of discussion in the ISAD(G) breakout group at the
second RSLP collection description concertation day.
ISAD(G) is the core archival standard
- the standard for the structuring of information
EAD has been successfully mapped to ISAD(G), EAD encodes
All EAD however is not ISAD(G).
EAD guidelines provide guidelines for mapping to Dublin
core for finding aids.
XSLT software already supports transformation to RDF.
(Both Peter Johnson, Glasgow and I believe Kevin Ashley,
ULCC are interested in RDF).
ISAD(G) is being updated for Seville, September 2000.
Few major changes expected.
Description. Are not convinced that fully reflects
ISAD(G) Scope and Content and Admin./biog. history
Creator cannot be limited to item/subfonds.
Subject access points (and names). Not included in
ISAD(G) but Society of Archivists recommended inclusion.
Are straightforward in EAD.
There is a need for multiple thesauri reflecting LCSHE
and UNESCO, and multiple specialist thesauri including
MESH, HASSET, European Women, Getty Art and Architecture
Times and strengths not included as specific fields in
ISAD(G) but both would normally be covered in ISAD(G) Scope
and Content, could be spelt out in Notes field if thought
useful and are otherwise picked up in EAD are an additional
Language. Archivists don't normally abbreviate. Would
prefer something that picked up the whole word and whatever
abbreviations are in use.
Type. Again in a separate field. Should be picked up in
description could be picked up in an additional note field.
It should be noted that archives often include multiple
Date range. Needs to cover broken dates (post-meeting note:
Owner/contributor. Would be quite awkward to use to
reflect full custodial history and would need to bring in a
fonds level creator. Suggest ISAD(G) looked at again for
this one. Will also need to include dates.
Sub/super collections. Odd terms but both ISAD(G) and
EAD handle family relationships effectively
Doesn't seem to handle related/associated materials that
are not part of the collections, eg. are historically split
collections or the other side of a correspondence. Also
need to consider microform etc. copies held in different
Legal status should be separated out.
Ran out of time!
Patricia J. Methven,