Appendix C

SECTION A: Background data

1. To which of the following categories does your library belong?

Public library	1	(8)
Government Ministry/Departmentlibrary	2
School/ College library	3
Learned society/Professional library	4
Ecclesiastical library (e.g. cathedral, parochial)	5
Country house library	6
Subscription library	7
Other (Please specify)	8

____________________________________________

2. Please indicate the number of individual titles you estimate are contained in:-

(i) the total stock of your library	=	=	(10-16)
(ii) any special collections included in this total (Please list these collections below and give the number of titles between the = signs following the collection title or subject N.B If you are unable to produce exact figures please give your best estimate)
___________________________________________	=	=	(20-25)
___________________________________________	=	=	(27-32)
___________________________________________	=	=	(34-39)
___________________________________________	=	=	(41-46)

(Please continue your list on a separate sheet if necessary)

3. What forms of your library's catalogue are currently being used in your institution?
(More than one response is possible)

___________________________________

Machine readable forms

COM rollfilm or fiche	7
Online public access catalogue(OPAC)	8
Other (please specify)	9	(54-56)
___________________________________
No catalogue available	10	(57-58)

4. Is access to your library provided for external users:

- free, without restriction	1	(60)
- free, subject to special criteria	2
- on payment, subject to special criteria	3
- not at all, or only under exceptional circumstances?	4	(57-58)

5 Are you willing to supply items, or surrogates (e.g. photocopies, microfiches) of items, on

request or through inter-library loan?

YES 1		(62)
NO 2

6. Do you have machine readable catalogue records for any of your stock?

YES 1		(64)
NO 2

7. If the answer to Question 6 is YES:

have these records been produced as a result of:

- cataloguing current material 1

- cataloguing of previously uncatalogued material 2 (66-68)

- retrospective conversion of manual records? 3

(More than one response is possible)

8. Have you completed (or suspended) any retrospective conversion of manual catalogue records to machine readable form for any sections of/collections in your stock?

YES 1		(70)
NO 2

9. What collections/categories of material were included in these retrospective conversion(s)?

(Please list below and give, between the = signs after each collection title or subject, an estimate of the total number of titles involved)

________________________________________________= = (72-77)

________________________________________________= = (79-84)

________________________________________________= = (86-91)

________________________________________________= = (93-98)

(Please continue your list on a separate sheet if necessary)

10. Are you currently undertaking any retrospective conversion of your library's catalogue

records?

YES 1		(100)
NO 2

11. Have you any definite plans for programme(s) of retrospective conversion due to

commence within the next two years? (This may be a continuation of a current programme)

YES 1		(102)
NO 2

12. Please give your best estimate of the total number of catalogue records in your library that need to be converted to machine readable form:

= = (104-110)

13. If you are undertaking, or planning to undertake, retrospective conversion(s), are you/will you be carrying out this work:

- on your own 1 (112-114)

- using a bibliographic utility or commercial bureau 2

- as part of a cooperative arrangement with

other libraries? 3

(More than one response is possible)

14. In undertaking your retrospective conversion(s), or in planning for future retrospective

conversion(s), have you used, or will you be using, any published guidelines for retrospective conversion?

YES 1		(116)
NO 2

if YES, please state which published guidelines these are:

___________________________________________________

15. If you are NOT able to undertake retrospective conversion owing to lack of the necessary resources would you wish to undertake such conversion IF resources and/or expertise could be made available?

YES 1		(118)
NO 2

(N.B.The following questions do not come within the main boundaries of the present

project, but the answers to them could be helpful in making decisions about possible

additional studies)

16. Does your library have catalogue records for non-print material (e.g. archives, photographs, slides, artefacts) which you wish could be retrospectively converted?

YES 1		(120)
NO 2

if YES, please indicate the category of the material and give, between the = signs after each category an estimate of the number of records involved:

Archival materials 1 = = (122) (124-130)

Manuscripts 2 = = (132) (134-140)

Photographs 3 = = (142) (144-150)

Slides 4 = = (152) (154-160)

Films 5 = = (162) (164-170)

Illustrations 6 = = (172) (174-180)

Sound recordings 7 = = (182) (184-190)

Other (Please specify) 8 = = (192) (194-200)

___________________________________ = = (202-208)

___________________________________ = = (210-216)

17. Have you titles in your library which have never been catalogued and which you wish to have catalogued?

YES 1		(218)
NO 2

If 'NO' go to 19

if YES, please give an estimate of the number of titles involved:

= = (220-226)

18. Are any of these items non-print material (e.g. archives, photographs, slides, artefacts)?

YES 1 (228)

NO 2

if YES, please indicate the category of the material and give, between the = signs after each

category, an estimate of the number of items involved

Archival materials 1 = = (230) (232-238)

Manuscripts 2 = = (240) (242-248)

Photographs 3 = = (250) (252-258)

Slides 4 = = (260) (262-268)

Films 5 = = (270) (272-278)

Illustrations 6 = = (280) (282-288)

Sound recordings 7 = = (290) (292-298)

Other (Please specify) 8 = = (300) (302-308)

__________________________________= = (310-316)

__________________________________= = (318-324)

__________________________________________________________________________________

SECTION B: Machine readable catalogue records

19. How many of your library's machine readable records are available for:-

(i) the total stock = = (334-340)

N.B If you are unable to produce exact figures for this or the following please give your best estimate)

(ii) of these records, how many are for special collections in your stock?

(Please list those collections below for which your library has machine

readable records and give the number of records between the = signs

after the collection title or subject.

________________________________________= = (342-347)

________________________________________= = (349-354)

________________________________________= = (356-361)

(Please continue your list on a separate sheet if necessary)

20. Please indicate the computer held bibliographic record format of your machine readable

records:-

UKMARC 1 (362)

USMARC 2

In-house 3

Other external (please specify) 4

___________________________________________

21. Please indicate the level of bibliographic description provided in your machine readable records:-

AACR2 Level 1 1 (364-370)

AACR2 Level 1+ 2

AACR2 Level 2 3

AACR2 Level 3 4

UKMARC Manual 'recommended 5

standard' for bibliographic records

Other recommended levels 6

In-house level 7

(More than one response is possible)

if 'Other recommended level' or 'In-house level', please specify what this is/these are and the data elements (e.g. personal author, corporate author, title, sub-title, etc.) included

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

(Please continue these details on a separate sheet if necessary)

22. Please state the subject heading/indexing/classification system(s), if any, which are used in your library?

_______________________________________

_______________________________________

_______________________________________

23. Do you obtain/have you obtained machine readable records from any external source(s)?

YES 1		(372)
NO 2

if YES, please specify the source(s) of your records

____________________________________________________

____________________________________________________

____________________________________________________

24. For pre-1801 material have you contributed to the English Short Title Catalogue (ESTC)?

YES 1 Go to 25 (374)

NO 2 Go to 26

25. If YES, how many titles have you contributed? = = Go to 27(i) (376-382)

26. If NO, do you intend to contribute records in future?

YES 1 Go to 27(ii) (384)

NO 2 Go to 28

27. (i) In what way have you contributed to/used the ESTC?

Tape of contributed catalogue holdings 1 (386)

Printout of contributed catalogue holdings 2

Reference/downloading from the online file 3

(ii) In what way do you anticipate contributing to/using the ESTC?

Tape of contributed catalogue holdings 1 (388)

Printout of contributed catalogue holdings 2

Reference/downloading from the online file 3

__________________________________________________________________________________

SECTION C: Retrospective conversion programme(s) - currently in progress

28. Are you retrospectively converting all, or some, of your:

existing non-machine readable catalogue records 1 (390-391)

previously converted catalogue records

which are not of a satisfactory standard? 2

(More than one response is possible)

29. What collections/categories of material are included in these retrospective conversion(s)?

(Please list below and give between the = signs after each collection title or subject, an estimate of the total number of titles involved)

_______________________________________________ = = (393-398)

_______________________________________________ = = (400-405)

_______________________________________________ = = (407-412)

(Please continue your list on a separate sheet if necessary)

30. Estimate how many of the titles in these collections are in languages other than English?

= = (414-420)

31. Are any of the titles in these collections in non-roman scripts?

YES 1		(422)
NO 2

. if YES, please give:

(i) an estimate of the number of titles for the script(s) in question:

= = (424-430)

(ii) the script(s) involved (e.g.Cyrillic)_________________________

32. How long do you expect this/these current retrospective conversion(s) to take?

Less than 1 year 1 (432)

1 - 2 years 2

2 - 3 years 3

More than 3 years 4

33. What means are you using to create/obtain your records? Please indicate below:

(More than one response is possible)

Creation of records by your own library 1 (434-437)

Creation of records by use of a bureau service 2

Use of a bibliographic utility 3

Other (Please specify) 4

_________________________________________________________________

_________________________________________________________________

34. What is/are the source(s) of funding for your current retrospective conversion

programme(s)? (More than one response is possible)

Library current expenditure 1 (439-441)

'Special' internal funding 2

External funding - please specify source(s) 3

______________________________________________________

Please give an estimate of the amount of money required to complete your retrospective

conversion programme(s). (N.B. Please exclude accommodation, equipment, lighting, heating and other such standing costs)

= = (443-449)

__________________________________________________________________________________

SECTION D: Retrospective conversion programme(s) - planned

35. What collections/categories of material will this/these retrospective conversion(s) include?

(Please list below and give between the = signs after each collection title or subject, an estimate of the total number of titles involved)

________________________________________________= = (451-456)

________________________________________________= = (458-463)

________________________________________________= = (465-470)

36. How many of the titles in these collections are in languages other than English?

= = (472-478)

37. Are any of the items in these collections in non-roman scripts?

YES 1		(480)
NO 2

if YES, please give:

(i) an estimate of the number of titles for the script(s) in question:

= = (482-488)

(ii) the script(s) involved (e.g.Cyrillic)_________________________

38. If you know the means you are going to use to create/obtain your records please

indicate below:

Creation of records by your own library 1 (490)

Creation of records by use of a bureau service 2

Use of a bibliographic utility 3

Other (Please specify) 4

_________________________________________________________________

_________________________________________________________________

39. What will be the source(s) of funding for your planned retrospective conversion

programme(s)?

(More than one response is possible)

Library current expenditure 1 (492-494)

'Special' internal funding 2

External funding - please specify source(s) 3

______________________________________________________

Please give an estimate of the amount of money which will be required to complete your

retrospective conversion programme(s). (N.B. Please exclude accommodation, equipment, lighting, heating and other such standing costs)

= = (496-502)

40. How long do you expect this planned retrospective conversion to take?

Less than 1 year 1 (504)

1 - 2 years 2

2 - 3 years 3

More than 3 years 4

______________________________________________________________________________

SECTION E: Public access to catalogue records

41. If you have undertaken or are planning to undertake retrospective conversion of any of

your library's catalogue records:

(i) are they, or will they be, available for use outside your library/organization

for consultation across computer networks 1 (506-507)

for downloading by other libraries for use 2

in their own catalogues?

(More than one response is possible)

(ii) If so, how are/will these records be made available for consultation or

downloading:

by being mounted on the database of a bibliographic utility 1 (509-510)

by libraries directly obtaining access to your catalogue across a 2

computer network?

(More than one response is possible)

Thank you

Appendix D

Sample page of list(s) which can be produced of 'special collections

Rec.	Library	Special Collection	Local	Totals in	Converted	Current	Planned
No.			Collection	Collection	Titles	Conversion	Conversion
816	Angus	Local studies	3	5,000	5,000
		Scottish		2,000
		R.Inges		1,000
		Montrose Subscription		4,000
564	Bedfordshire	Bunyan		1,000
		Local studies	3	9,000	7,000
		Bedford Town Library		750
569	Birmingham	Early printing		12,899
		Shakespeare		45,360	4,500
		Parker (children's books)		11,240	11,000
		War poetry		2,721	2,721
		Milton		1,478	1,200
		Cervantes		1,316	1,316
		Johnson		1,988	1,988
		Labour Trade Union and
		Cooperative movement		1,000,000
		Local studies	3	20,000
		Joseph Priestley		500
		Louden		200
573	Bradford	Bradford	3	10,000		10,000
		Federer (Yorkshire)		10,000
		Dickons (Bradford)	3	460
		Empsall Tracts		1,650
		Breeze Bentley		930
		Lees (botanical)		70
		Film and photography		5,250	5,250
594	Cornwall	Cornish studies	3	30,000	30,000
		Modern art		1,000	1,000
		Quiller Couch		550
		Hambly Rowe		2,400
		Hamilton Jenkin		400
		Ashley Rowe		950
		Cornish studies (other)	3	26,250
		Maritime		2,750
		Foreign language		2,600
		Music and drama
		Spurway		2,000
		Inset (for teachers)		4,000
		General art		2,700
835	Edinburgh	Edinburgh Room	3	44,449	5,000
		Scottish Library		70,476	30,000
		Fine Art Library		51,115	24,000	27,000
		Music Library		69,376	66,000
860	Renfrewshire	Local studies	3	11,700			11,700
743	Salford	Working class		34,000		34,000
764	Suffolk	Local studies	3	28,724	7,000		22,000
		Music and drama		7,032			7,032
		Newmarket racing		1,353	1,353
		Seckford and Fitzgerald		1,134

Contents